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PARENT to TEACHER COMMUNICATION

PARENT to TEACHER COMMUNICATION

Compass School Management System gives parents and students a wide range of communication and access options between home and school.

Parents/Caregivers can:

  • • Access Compass through an individual login code and password
  • • See their student’s schedule
  • • Check attendance and approve student absences
  • • Communicate with teachers
  • • View learning tasks
  • • Pay and give permission for excursions
  • • Keep up-to-date with the school News Feed
  • • View Interim and Semester Reports
  • • Make Parent-Teacher Interview bookings twice a year

EPIC expects all parents/caregivers/students to use the Compass School Manager.
Access it here: Click to Access Compass

View the guide: Compass Parent Guide (PDF)

Parents are expected to attend twice-yearly parent interviews or other interviews as requested by teachers. Students in Years 9–12 and their parents are encouraged to attend relevant information sessions organised by the college regarding subject selection, VCE, VET, and VCAL.

Parents wishing to make contact with staff are asked to make appointments to reduce waiting time. Parents are also encouraged to email teachers through Compass.

We look forward to meeting the parents of all our students.

Key Policies & Documents

For additional policies, please visit the school’s document repository or contact administration.

ATTENDANCE & ABSENCE

ATTENDANCE & ABSENCE

Commitment to Student Success & Responsibility

Regular attendance at school is crucial for the achievement of successful student outcomes. To this effect, East Preston Islamic College has Attendance Policies for the E.L.C., Primary and Secondary Schools. In the Senior Secondary School in particular, the V.C.A.A. also has attendance requirements for VCE, VET and VCAL students, which are stipulated in the policy.

In addition, new state government laws compel all persons under the age of 17 in the State to attend school for 200 days per year. Parent/guardians of a student under the age of 17 are required by law to ensure school age children attend school as required.

Short Term Absences

If your child is sick or absent, you are required to notify their school as soon as possible on the day of absence using one of the following methods:

  • Online: Log the absence directly using Compass School Management System.
  • Telephone: Call the College phone number on 03 9478 3323.

Only Parents and Legal Caregivers are authorised to log absences. Absences made by any other person will not be approved.

Long Term Absences – For absences over 1 week long

  • Holidays: Please submit a signed and dated letter to the Principal detailing the dates of absence, where the student is travelling to and why the student will be absent. Submit this to the school at least 2 weeks prior to leaving.
  • Illness: If your student is absent due to extended illness, please ensure you have a medical certificate for the time of absence. Please log the absence via the options above and contact the relevant Year Level Coordinator to discuss learning support during this time.

Notifying the school of your child’s absence either prior to, or on the day that they will be away, helps ensure the safety and wellbeing of children and will fulfil your legal responsibility.

MEDICAL & SICK BAY

Caring for Student Health & Safety

Our school Sick Bay is staffed by a qualified Nurse and First Aid Attendants and is provided by the school during school hours. It is available so that immediate attention to illness or injury is available to students at all times.

First aid medical supplies are only issued for injuries/incidents that occur at school or during school business. Any student requiring strapping tape etc. must also provide their own supplies.

Sickbay is for short-term assistance and acts as a first-aid station only. It is best for your child to remain at home if they are unwell in the morning. However, should they become ill at school they will be attended to by a First Aid attendant. If it is considered necessary for the child to be sent home, parents/caregivers will be contacted. Parents/caregivers are asked to collect their children promptly.

If parents/caregivers are not contactable the Emergency contact person will be called. Please make sure that your student contact details are up to date. These can be updated via Compass School Manager.

Students are NOT PERMITTED to ring/text their parents/caregivers themselves or leave the school without permission.

MEDICATION

If your child requires regular medication to be administered during school hours, parents/caregivers need to send the medication to school, clearly labelled, and it must be accompanied by a completed EPIC Medication Authority Form.

Please note: The school does not keep a supply of painkillers (Panadol or other medication) for student use.

MEDICAL CONDITIONS

A treatment action plan must be supplied for students with Asthma or any other illness that may require first aid assistance at school. This includes conditions such as Epilepsy, Haemophilia, Diabetes, Anaphylaxis, or severe Allergic reactions. Please complete the Student Health Support Plan.

Each student who is at risk of anaphylaxis must have a management plan developed in consultation with the parents/caregivers and medical practitioner. The student must also supply their own Epipen/Anapen to be stored in the Sick Bay. EPIC Anaphylaxis Individual Management Plan

If your child has Asthma, please ensure they carry a puffer. Ventolin/Asmol can now be purchased over the counter at any pharmacy. EPIC Asthma Individual Management Plan

It is your responsibility to ensure the school is always up to date with your child’s medical information.

RISK MANAGEMENT

Ensuring Safety, Preparedness & Responsibility

This policy sets out the requirements for schools to identify and manage risks that might affect their students, staff, or operations. Managing risk means considering the effect of uncertainty (whether positive or negative) on school objectives.

Managing Risk Involves:

  • Identifying and assessing risks and controls.
  • Documenting risks in a risk register (or equivalent).
  • Implementing actions and treatments to manage identified risks.
  • Monitoring risks, including regularly reviewing risk registers.
  • Reporting on risks.

STUDENT TRANSPORT

East Preston Islamic College provides students with safe and reliable transport options, ensuring every member of our community travels responsibly and respectfully.

🚌 Bus Service

Our College offers a dedicated bus service for students. For bookings, visit the Bus Service page under the Enrolment tab.

Students must remain seated, wear seat belts, and follow all driver safety instructions during transit.

🚶 Pedestrian & Bike Safety

Students walking or cycling to school must follow road safety rules. Bike riders are required by law to wear a helmet on all roads, paths, and bike lanes.

Use the pedestrian crossings on Tyler Street and cross directly and safely. Learn more from VicRoads – Pedestrian Rules and Bicycle Rules.

🚗 Student Cars

Licensed students may drive to school but must park legally outside the school grounds. Students are not permitted to go to their car during the school day.

To ensure everyone’s safety, students must follow all traffic laws and are not allowed to transport other students to or from any school event.

Safety & Responsibility

We thank all parents, students, and staff for helping maintain a safe, respectful, and responsible travel environment for every member of our College community.

UNIFORM

East Preston Islamic College maintains a compulsory uniform policy for all students from Foundation to Year 12. Our uniform fosters school pride, equality, and respect within the College community.

👕 School & Sports Uniform

The College uniform must be worn at all times during school hours and official school activities. Students are expected to present themselves neatly and respectfully, in line with the College’s values.

The sports uniform is compulsory and must only be worn during designated sporting activities or events.

Our uniform represents our shared values — respect, responsibility, and community. Wearing it with pride strengthens our school identity and sense of belonging.