Staff & Public Policies

    This page contains all the documents outlining our fee information, policies and codes of conduc. Please review them carefully with your family before applying.  

Scale of Fees

    The Scale of Fees outlines fees for each year group in 2026, including those for boarding and international students. This comprehensive document provides clarity on tuition, levies, and any additional charges to help families plan for their child's education.  

Additional Fees

    From 2028, an additional fee for Year 9 students will be charged to cover the costs associated with the compulsory Outdoor Education program. This immersive experience is a cornerstone of our Year 9 curriculum, designed to build resilience, teamwork, and a connection with the natural environment.  

Policies

    Our policies outline EPIC College’s rules, procedures and codes of conduct. These documents are designed to ensure a safe, supportive, and effective learning environment for all students and staff. Please select a document below to view.  

Community Grievances Policy

EPIC College is committed to maintaining positive relationships with our community. This policy provides a clear and structured framework for parents, carers, and community members to raise concerns or grievances. It ensures all matters are handled respectfully, confidentially, and resolved in a fair and timely manner.

Duty of Care Policy

This policy outlines the legal and moral obligation of EPIC College and its staff to ensure the safety, well-being, and protection of all students. It details the standards of care students are entitled to and the procedures staff must follow to create a safe and supportive learning environment at all times.

Responding to Student Safety Concerns Policy

The safety of our students is paramount. This document provides clear, mandatory procedures for all staff, volunteers, and community members on how to identify, report, and respond to any concerns regarding a student's safety or well-being, including allegations of harm or risk.

Staff Grievances Policy

We value our staff and are committed to a positive work environment. This policy outlines the formal and informal processes available for staff members to raise and resolve work-related grievances or conflicts, ensuring all concerns are treated seriously, confidentially, and fairly.

Student Anti-Bullying and Harassment Policy

EPIC College has a zero-tolerance policy for bullying and harassment in any form. This document details our whole-school approach to preventing, identifying, and responding to such incidents. It outlines the support systems available for students and the disciplinary measures that may be taken.

Student Safety Definitions

To ensure clarity and a shared understanding across our entire community, this document provides precise definitions for key terms related to student safety and child protection. This common language is essential for the effective implementation of all our safety policies.

Student Safety Protection Policy

This comprehensive policy is a cornerstone of our commitment to child safety. It details the proactive strategies, risk management procedures, and responsibilities of the College to protect students from all forms of harm, abuse, or neglect, ensuring a child-safe organisation at all levels.

Student Safety Staff Code of Conduct

This Code of Conduct is mandatory for all employees, volunteers, and contractors. It outlines the expected standards of professional behaviour, appropriate boundaries, and ethical conduct required when interacting with students to ensure their safety and well-being are always upheld.

Student Safety Recruitment and Selection Policy

Ensuring student safety begins with our hiring process. This policy details the stringent procedures for recruiting, screening, and selecting all staff and volunteers, including mandatory background checks and reference verification, to prevent unsuitable individuals from working with children.

Enrolment Policy

This policy outlines the principles, procedures, and criteria for enrolment at EPIC College. It provides transparency for prospective families regarding eligibility, the application process, selection priorities, and the conditions of enrolment, ensuring a fair and equitable system for all.

Attendance Policy

Regular school attendance is critical for academic and social success. This policy explains the legal requirements for attendance, the responsibilities of both students and parents/carers in maintaining regular attendance, and the procedures for managing and reporting all student absences.

Parent Code of Conduct

We believe in a strong partnership between parents and the College, built on mutual respect. This Code of Conduct outlines the expectations for all parents, carers, and visitors, ensuring interactions with staff, students, and other parents are positive, respectful, and constructive.

Photographing, Filming & Recording Students Policy

This policy governs the appropriate and safe use of student images and recordings within the College. It addresses issues of privacy, consent, and the use of digital media, protecting our students while still allowing for the celebration of their achievements in official publications and platforms.

Student Code of Conduct Policy

This Code of Conduct outlines the behavioural expectations for all students at EPIC College. It promotes a positive, safe, and respectful learning environment by detailing student rights, responsibilities, and the consequences for behaviour that does not meet the College's high standards.

Volunteers Policy

Volunteers play a vital role in our College community. This policy details the requirements, induction process, responsibilities, and code of conduct for all volunteers, ensuring they are able to contribute safely, effectively, and appropriately within the school environment.

Public and Staff Policy (General)

This document serves as a general guide, providing a comprehensive overview of key policies, procedures, and expectations relevant to both the public and staff members. It covers common topics and directs individuals to more detailed policies where necessary.

Respectful Workplace Policy

This document serves as a general guide, providing a comprehensive overview of key policies, procedures, and expectations relevant to both the public and staff members. It covers common topics and directs individuals to more detailed policies where necessary.

    If you have any further questions about our fees, policies or enrolment process, please contact the Admissions Office:  

   
• 📞 Telephone: +61 3 9810 4203
   
• ✉️ Email: admissions@EPIC.vic.edu.au
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